Behind a 7-Day Exhibition, an Operating System
Organisation
Good Business Lab
Practice Areas
Deliverables
In-person event organising framework (approvals, team composition, back-planning timelines, lead times by scale), operational planning system, team-wide task and ownership tracker, RSVP and guest coordination system, weekly Scrum-style check-in structure, launch-day operations plan.
Project Artefacts
Good Business Lab was organising Shades of Blue, a 7-day experience centre at Alliance Française de Bangalore, focused on blue-collar worker wellbeing research. The project had several parallel workstreams: invitations, RSVPs, launch planning, communications, procurements, production, event-day operations, visitor experience and more. With around 12 team members involved, the work needed a clearer operating rhythm.
Challenge
Seven days. Twelve people. Too many moving parts.
The project had parallel workstreams.
Invites, RSVPs, productions, launch planning, communications, and event operations were all moving together.
Ownership needed to be visible.
With around 12 people contributing, the team needed clarity on who owned what.
Execution needed rhythm.
The event build required regular follow-ups, task visibility, and launch-readiness tracking.
My Work
Create the operating rhythm.
Set up the task system.
I created and managed the task list, tracking every detail of the work across streams.
- —Tasks
- —Owners
- —Deadlines
- —Status updates
Track RSVPs and launch networks.
I built and maintained the RSVP Tracker and Launch-day guest-to-team member mapping sheet so each guest could be welcomed into the event smoothly.
- —Guest coordination
- —Follow-ups
- —Launch outreach
- —Attendance visibility
Run regular check-ins.
I supported team coordination through Scrum-style meetings.
- —Progress updates
- —Blockers
- —Deliverable tracking
Value Created
7-day experience centre executed smoothly
The systems helped coordinate a multi-day public experience with a steadier operating rhythm across creative and event operations.
12-member team aligned
The cross-functional team had a clearer view of ownership and follow-ups.
Task visibility improved
Workstreams and readiness were easier to track as the event moved towards launch.
Streamlined documentation
The trackers supported documentation of all the moving pieces in a navigable format, building the foundation for the next creative endeavour.
Some project assets reconstructed based on my work for display purposes.
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